Visa and residence support with peace of mind.
Administrative Expertise
× Cross-cultural Insight
Support for Life in Japan
As a Japanese Administrative Scrivener specializing in visa and residence procedures, I combine legal and administrative knowledge with a social support perspective developed through my experience in New Zealand.
I work alongside each client to provide clear, reliable support, with both the procedure and a stable life in Japan in mind.
Solving Your Challenges in Japan, Together
With my social work background in New Zealand,
I support both visa procedures and life in Japan.
Unsure about visa procedures?
Looking for an English-speaking expert?
Which visa is right for me?
Need to discuss family or business?
Don’t know where to start?
Need support with visa and life in Japan?
Our 6 Promises for Your Peace of Mind
Attentive Consultation
We listen carefully to your background and current life in Japan, not just the paperwork.
Finding the Best Path
We explore every option to find the most suitable visa for your long-term goals.
Transparent Advice
We clearly explain risks and potential issues upfront, so nothing is hidden from you.
Clear Document Guidance
We avoid legal jargon and explain exactly what you need to prepare in simple terms.
Continuous Follow-up
We walk with you through the process after submission until the result is available.
Support for Your Future
We provide guidance with future renewals and life changes in Japan in mind.
Our Process: From Consultation to Application
Contact Us
Please contact us via our online form or email.
Initial Consultation
We will assess your situation and explain the best course of action.
Document Checklist
We provide clear guidance on the specific documents you need to prepare.
Document Preparation
We will draft and review all documents required for your application or notification.
Application Submission
We handle the submission to the relevant government agencies, such as the Immigration Services Agency.
Post-Completion Guidance
We will notify you of the result and advise on any necessary follow-up procedures.
Overcoming Barriers Between Systems and Reality, Together
Bridging Language and Cultural Barriers
My years in English-speaking environments, including my studies at Massey University, taught me more than language fluency. I listen carefully to the thoughts and concerns of people from different cultures, helping bridge the gap between their needs and Japan’s administrative system.
Anticipating Changes in Rules and Systems
Immigration rules and procedures can change over time. Rather than offering temporary fixes, I help build flexible, well-grounded strategies that consider future risks, legal changes, and backup options.
Overcoming Isolation and Anxiety Together
Having personally experienced the challenges of studying, working, and residence procedures in New Zealand and Japan, I understand the uncertainty that can come with the process. I walk alongside each client with responsibility until the end.
Turning Settlement Challenges into Integration
Simply fitting into Japanese society has its limits. True integration means becoming part of a community while staying true to your identity. I support not only visa procedures, but also the foundation for your long-term life in Japan.
Main Visa and Residence Support Services
We provide support for the following visa and residence status procedures.
Main Service Categories
💼Work-Related Residence Status
- Engineer / Specialist in Humanities / International Services
- Specified Skilled Worker
- Business Manager
- Skilled Labor
- Intra-company Transferee
- Highly Skilled Professional
🏠 Family, Long-Term Residence, and Study
- Spouse or Child of Japanese National
- Spouse or Child of Permanent Resident
- Long-Term Resident
- Dependent
- Application for Permanent Residency
- Student
Available Procedures
- Application for Certificate of Eligibility (COE)
- Application for Change of Status of Residence
- Application for Extension of Period of Stay
- Permission for Activities Outside Your Status of Residence
- Application for Certificate of Authorized Employment
- Invitation Letter Preparation for Short-Term Stay Visa
- Application for Acquisition of Residence Status
- Re-entry Permit Procedures
- Notifications Related to Residence Cards
- Notifications Related to Affiliated Organizations or Activities
Please note that the required support and procedures may vary depending on the type of residence status and individual circumstances.
We may also be able to assist with residence statuses not listed above, so please feel free to contact us first.
Other Support Services
We support your stable start in Japan from both visa and business perspectives.
Establishment of Corporations（K.K. and G.K.）
With the Business Manager visa in mind, we provide integrated support for company formation, including drafting Articles of Incorporation and completing the procedures needed to launch your business.
Second-hand Dealer License Application
For reuse businesses and second-hand goods trading, we provide comprehensive support for obtaining a second-hand dealer license, from checking requirements to filing the application.
Restaurant and Liquor Sales Licenses
We provide professional support for the procedures required to open a restaurant and obtain liquor sales licenses, tailored to your business plan.
We also assist with various licenses and permits depending on your business activities.
From securing your residence status to launching your business, we provide end-to-end support for the necessary procedures.Note: The scope of support may vary depending on your residence status and business activities.
Please contact us in advance for details.
Fees
We provide a customized quote in advance after reviewing the details of your case, taking into account its complexity and the volume of documents required. Please note that actual expenses, such as immigration filing fees, revenue stamps, certificate issuance fees, and postage, are charged separately from the professional fee.
Visa and Residence Status Services
| Service | Professional Fee Incl. Tax / Estimate |
| Application for Certificate of Eligibility (COE) | From 80,000 JPY |
| Application for Change of Status of Residence | From 60,000 JPY |
| Application for Extension of Period of Stay | From 40,000 JPY |
| Application for Permanent Residency | From 100,000 JPY |
| Application for Naturalization | 180,000円〜 |
| Permission for Activities Outside Your Status of Residence | From 20,000 JPY |
| Application for Re-entry Permission | From 10,000 JPY |
| Consultation Services | Free Initial Consultation (First 30 min) |
| Follow-up Consultation | 5,000 JPY per 30 min |
* Initial free consultations are intended for general explanations of the system and an initial assessment of possible procedures.
* If document preparation or case-specific advice is required, it will be handled as a follow-up consultation or a formal service request.
* Both online and in-person consultations are available.
Message from the Representative
Facing the Barriers Between Systems and Reality
Residence procedures are not simply about preparing documents. Behind each application is a person’s life: studying, working, and building a future in Japan.
Through my own experience of studying and working in New Zealand, I faced challenges with systems, language, and cultural differences, and there were times when things did not go as planned. That is why I understand the anxiety and isolation that can come with this process.
When living in Japan, some people may feel that they need to hold back parts of themselves in order to fit in.
However, I believe there is another way: building natural connections in society while respecting each person’s background and strengths.
My support does not end with the procedure itself. With both professional knowledge as an Administrative Scrivener and a social work perspective, I work with each client to find a realistic path forward, with their life after the procedure in mind.
Profile
Kosuke Okubo
Administrative Scrivener / Bachelor of Social Work (BSW)
Studied human sciences at EIT and earned a Bachelor of Social Work (BSW) from Massey University in New Zealand.
Through life in New Zealand, he experienced the importance of understanding systems and organizing realistic options when language, culture, study, work, residence status, and future planning intersect.
Drawing on these experiences, he now practices as an Administrative Scrivener specializing in visa and residence procedures. Rather than offering mere procedural assistance, he focuses on integration into Japanese society, supporting clients in making realistic choices with their long-term life in Japan in mind.
Education and Qualifications
- Graduated from Massey University (New Zealand) with a Bachelor of Social Work (BSW)
- Completed a Certificate of Human Sciences at Eastern Institute of Technology (New Zealand)
- Member of the Tokyo Administrative Scrivener Association (Registration No. 25084163)
Areas of Practice
- Visa and residence application support, including student, work, and dependent/family-related statuses.
- Residence status planning and support for building a stable life in Japan from an integration perspective.
- English-language support, communication with international clients, and document preparation.
Please feel free to contact us about your residence status or future plans in Japan.
About Our Firm
| Office Name | Kosuke Okubo Administrative Scrivener Office |
| Representative | Kosuke Okubo |
| Address | #401 Kanda Central Plaza, 2-6-2 Kanda Sudacho, Chiyoda-ku, Tokyo, Japan |
| Phone | 070-2273‐2861 |
| kousuke41a@gmail.com | |
| Affiliations | Tokyo Administrative Scrivener Association |
| Registration Number | 25084163 |